Code of Conduct

The following Code of Conduct pertains to use of the AST Hub Online Communities.


AST Hub Online Community Rules and Etiquette


Thank you for being part of the AST Hub online communities. There are online communities, for each Community of Practice and several other groups. AST members can view any COP's online community, but you must be a member of a COP to actively participate on that COP's online community. The purpose of the AST Hub online communities is to engage with your peers on discussion boards, share valuable resources in a file library, and find other members in your community. 

To ensure the best possible experience for all community members, we have established guidelines for participation. By joining and using any AST Hub online community, you agree that you have read and will follow these rules and guidelines. In order to preserve a climate that encourages both civil and fruitful dialogue, we reserve the right to suspend or terminate membership in the community of anyone who violates these rules. Questions should be directed to the AST National Office via the Contact Us link on this site. 

General Rules

-Do not challenge or attack others. The discussions and comments are meant to stimulate conversation, not to create contention. Let others have their say, just as you may. 
-Do not post commercial messages on any discussion list, resource library entry, or other area where others might see it. Contact people directly with product and service information if you believe it would help them.
-Use caution when discussing products. Information posted on the lists and in the libraries is available for all to see, and comments are subject to libel, slander, and antitrust laws.
-All defamatory, abusive, profane, threatening, offensive, or illegal materials are strictly prohibited. Do not post anything that you would not want the world to see or that you would not want anyone to know came from you. 
-Please note carefully all items listed in the disclaimer and legal rules below, particularly regarding the copyright ownership of information posted. 
-Remember that other participants have the right to reproduce postings to this site unless you specify otherwise. 
-Post your message or documents only to the most appropriate lists or libraries. Do not spam several lists or libraries with the same message.
-All messages must add to the body of knowledge. We reserve the right to reject any message for any reason

Discussion Group Etiquette  

-Include a signature tag on all messages with your name, affiliation, and location. 
State concisely and clearly the topic of your comments in the subject line. This allows members to respond more appropriately to your posting and makes it easier for members to search the archives by subject. 
-When replying to a message, include only the relevant portions of the original message in your reply. Delete any header information, and put your response before the original posting. 
-Send messages such as "thanks for the information" or "me, too" to individuals--not to the entire list. Do this by using the "Reply to Sender" link to the left of every message.
-Only send a message to the entire list when it contains information that everyone can benefit from. 
-Do not send administrative messages, such as "remove me from the list." Instead, use the web interface to change your settings or to remove yourself from a list. If you are changing email addresses, you do not need to remove yourself from the list and rejoin under your new email address. Simply change your settings. 
-Warn other list subscribers of lengthy messages either in the subject line or at the beginning of the message body with a line that says "Long Message."

Special Note about Job Postings

You are permitted to post a job opening at your institution in the discussion area of a COP's online community, as long as you respect the following guidelines:

-Only post the opening to COP communities relevant to the job description.
-The job opening may only be posted one time.
- Include the job title, a few sentences describing the position, and where to go or who to contact for more information - excessively long job postings may be edited by administrators to include only essential information.
- Job seekers may not post "in search of" messages in the discussion area.
 -Once the position is filled, return to the site and delete the discussion item or edit the discussion item to indicate the position is no longer open.
 -AST reserves the right to remove any job posting deemed inappropriate.         

You are encouraged to use the AST Career Center to reach a wider audience.

Legal Information

This site is provided as a service for the members of American Society of Transplantation and its Communities of Practice. American Society of Transplantation is not responsible for the opinions and information posted on this site by others. We disclaim all warranties with regard to information posted on this site, whether posted by American Society of Transplantation or any third party; this disclaimer includes all implied warranties of merchantability and fitness. In no event shall American Society of Transplantation be liable for any special, indirect, or consequential damages or any damages whatsoever resulting from loss of use, data, or profits, arising out of or in connection with the use or performance of any information posted on this site.

Do not post any defamatory, abusive, profane, threatening, offensive, or illegal materials. Do not post any information or other material protected by copyright without the permission of the copyright owner. By posting material, the posting party warrants and represents that he or she owns the copyright with respect to such material or has received permission from the copyright owner. This includes the utilization of images in blog posts or other website content - only use images for which there is a creative commons license, or for which you own the copyright. In addition, the posting party grants American Society of Transplantation and users of this site the nonexclusive right and license to display, copy, publish, distribute, transmit, print, and use such information or other material.

Messages should not be posted if they encourage or facilitate members to arrive at any agreement that either expressly or impliedly leads to price fixing, a boycott of another's business, or other conduct intended to illegally restrict free trade. Messages that encourage or facilitate an agreement about the following subjects are inappropriate: prices, discounts, or terms or conditions of sale; salaries; profits, profit margins, or cost data; market shares, sales territories, or markets; allocation of customers or territories; or selection, rejection, or termination of customers or suppliers.

American Society of Transplantation does not actively monitor the site for inappropriate postings and does not on its own undertake editorial control of postings. However, in the event that any inappropriate posting is brought to the attention of American Society of Transplantation we will take all appropriate action.

American Society of Transplantation reserves the right to terminate access to any user who does not abide by these guidelines.

Privacy Policy for AST Hub (via the AST Privacy Policy)

The American Society of Transplantation (AST) is committed to the protection of the privacy of its members and other visitors interacting with AST. To that end, AST assures information provided online is used responsibly and appropriately.

AST collects and uses information that, alone or in combination with other information, could be used to identify you ("Personal Data") to:

-deliver our products and services
-process applications to join programs
-inform you of various opportunities
-provide support (as described below)
We are committed to making reasonable efforts to secure the information you provide us, and we use a variety of security technologies and procedures to protect against unauthorized access to or alteration, disclosure, or destruction of your Personal Data.  We restrict access to your Personal Data to our employees and service providers who need the information to operate, develop, or improve our services.

When using our online services, you will be given the opportunity to consent to the policies and practices described in this Privacy Policy.

Please note:  AST is considered the data controller for the processing of your Personal Data.

If you have questions about this Privacy Policy or the security of your Personal Data, please contact us at or call at 856-439-9986.

Data We Collect, How We Use and Disclose It

AST collects two types of information when you visit our websites:

-Personal Data (such as your name, address, telephone number, email address, demographic information and credit card information)
-Non-Personal Information (such as information regarding the pages on our site that you have visited and your IP address).
-AST does not collect Personal Data unless you choose to provide it. For example, Personal Data is collected through:
-Membership application and dues renewal processes
…Grants and awards submission process
…Conference registration process
…Job bank orders
…Publication/merchandise purchases
…Through other services or procedures AST may implement from time to time

You are not required to submit any Personal Data to access the public areas of our websites. However, to gain access to the "members-only" resources, conference registration and other personalized features on the AST websites, users are asked to register and provide limited Personal Data. This information is submitted voluntarily. 

We use Personal Data we collect (unless otherwise restricted by law), for the following purposes:

-AST Websites and Online services
…Improve our web content and identify popular areas of the webs 
…Respond to visitor and member needs, interests and preferences 
…Develop new products and services.

-Services Support
…We use Personal Data to provide support or other services you have ordered from us, as well as service updates.  Such use is necessary for the performance of the contract between us.
…We also use Personal Data to respond directly to your information requests (including registrations, other specific requests or inquiries).  This is necessary to respond to or implement your request prior to entering into a contract with us.

-Disclosures to Third Parties
…AST makes member contact information available to AST members through the Membership Directory in the "members-only" section of the AST website.
…AST may disclose information about you: (i) if we are required to do so by law, court order or legal process; (ii) in response to lawful requests by public authorities, including to meet national security or law enforcement requirements; (iii) under the discovery process in litigation or arbitration; (iv) to enforce AST policies, contracts, or other rights; (v) to collect amounts owed to AST; (vi) when we believe disclosure is necessary or appropriate to prevent physical harm or financial loss or in connection with an investigation or prosecution of suspected or actual illegal activity; or (vii) if in good faith we believe that disclosure is otherwise necessary or advisable.
…AST reserves the right to disclose or transfer any information we have about you in the event of a proposed or actual reorganization, sale, lease, merger, joint venture, assignment, amalgamation or any other type of acquisition, disposal or financing of all or any portion of AST or of any of our assets (including should AST cease to exist, become insolvent, enter into receivership or any similar event occur).  Should such an event take place, we will endeavor to direct the transferee to use Personal Data in a manner that is consistent with this Privacy Policy.
…AST may share Personal Data with our service providers and consultants for our internal business purposes or to provide you with a service that you have requested.  AST requires its service providers to agree in writing to maintain confidentiality and security of Personal Data they maintain on our behalf, including not to use it for any purpose other than the purpose for which we retained them and to notify AST if they decide that they can no longer comply with that obligation.

…We use your Personal Data to contact you regarding information we think may be of interest to you.  Additionally, AST may send emailed content on behalf of a third party. If you do not wish to receive marketing materials, brochures, or emails from AST, you may inform us at any time of your preference by contacting us at or 856-439-9986.
…You may also unsubscribe from our marketing communications by clicking on the "unsubscribe" link located on the bottom of our emails.
…On occasion and where legally permissible, AST sells member names and addresses (in spreadsheet format) for one-time use only to approved requesters. The Personal Data we provide to third parties in these circumstances may include names and addresses provided by members, but will not include phone numbers, fax numbers, email addresses or demographic information. Users may request that AST refrain from disclosing any of their information to certain third parties. Please contact us at or call 856-439-9986 if you decide at any time that you do not wish to share your information. Please note that AST does not sell lists containing EU member information to third parties.
…Where required by the applicable law (for example, if you are an EU resident), we will send you marketing materials only with your consent, which is collected when you provide us with your Personal Data.  In such case, if you do not provide us with your consent for this purpose, we will not send you this information.
…With your permission, we may also use information you provide as a testimonial posted on our websites.

…If you correspond with AST via email, postal service, our web forms, or other form of communication, we may retain the correspondence and the information it contains.  We may use this information for business purposes, including responding to your inquiry, notifying you of AST-related opportunities, and other marketing purposes (please read the Marketing section above for more information on our marketing practices and how to unsubscribe).
Credit Card Information

AST does not disclose credit card information provided by its members and other users except to third parties that assist with processing credit card purchases. When members and customers choose to pay by using their credit cards, AST submits the information needed to obtain payment to the appropriate payment processor.  AST does not retain this credit card information after the transaction is completed unless a user chooses to create a saved account.  If the user does create a saved account, the user's credit card information is stored in an encrypted format.

Your Rights Concerning Your Data

Subject to applicable law, you have the following rights in relation to your Personal Data:

-Right of Access:  Upon request, we will confirm whether we are processing your Personal Data and, if so, provide you with a copy of that Personal Data.
-Right to Rectification:  If your Personal Data is inaccurate or incomplete, you are entitled to have it rectified or updated.  If we have shared your Personal Data with others, we will inform them about the rectification where possible.  Where possible and lawful to do so, we will also tell you with whom we shared your Personal Data so that you can contact them directly.
-Right to Erasure:  You may ask us to delete or remove your Personal Data and we will do so under some circumstances.  However, we may not delete your Personal Data under all circumstances.
…If we have shared your data with others, we will tell them about the erasure request where possible.        
…Upon request, and where possible and lawful to do so, we will also tell you with whom we shared your Personal Data so you can contact them directly if you so choose.
-Right to Restrict Processing:  You may ask us to restrict the processing of your Personal Data in certain circumstances, such as where you contest the accuracy of that Personal Data or object to us processing it.  These restrictions may limit our ability to provide services to you.  We will inform you before we lift any restriction on processing.        
…If we have shared your Personal Data, we will inform those parties about the restriction where possible.  Upon request and where possible and lawful to do so, we will tell you with whom we shared your Personal Data so you can contact them directly.
-Right to Data Portability:  You have the right to obtain your Personal Data you have given to us to execute a contract with you.  We will provide your Personal Data in a structured, commonly used and machine-readable format.
-Right to Object:  You may request that we stop processing your Personal Data under the following circumstances:
…If we are relying on our legitimate interest to process your Personal Data - unless we demonstrate compelling legitimate grounds for the processing; or 
…If we are processing your Personal Data for direct marketing.

-Right to Withdraw Consent:  If we rely on your consent to process your Personal Data, you have the right to withdraw that consent at any time.  This will not affect the lawfulness of processing based on your prior consent.

-Right to Lodge a Complaint with the Data Protection Authority:  If you have a concern about AST's privacy practices, including the way we have handled your Personal Data, you can report it to the data protection authority that is authorized to hear those concerns.  You may also contact us at any time regarding AST's privacy practices.  AST's contact information is contained in the "Contact Us" section below.

To exercise any of the above rights, please contact us at

Legitimate Interest - "Legitimate interests" means the interests of the AST in conducting and managing our organization.  For example, we have a legitimate interest in processing your Personal Data to analyze how the websites and our services are being used by you, and to ensure network and information security, as described in this Privacy Policy.

When we use your Personal Data for our legitimate interests, we make sure to consider any potential impact on you, and your rights under data protection laws.  Our legitimate interests do not automatically override your interests. We will not use your Personal Data for activities where our interests are overridden by the impact on you, unless we have your consent, we are required to carry out that processing by a contract we have with you, or those activities are otherwise required or permitted to by law.

How We Collect Non-Personal Identifiable Information

AST collects Non-Personal Information from visitors to our websites. This information includes but is not limited to the number of hits per page, cookies, IP addresses, or other 'environmental'/system variables. AST collects information about a user's IP address and utilization of our websites to guide us in improving the design of our websites to meet our users' needs.

We may use information about your IP address to help diagnose problems, administer our websites, analyze trends, track visitor activity, and gather information to identify visitor preferences.  

We may also use your IP address to enhance our security and investigate potential security issues.
Aggregated Data - We may compile, anonymize and/or aggregate Non-Personal Information and other information collected about our websites' visitors and use such anonymized and/or aggregated data for our business purposes, including disclosing such data to our partners, service providers, advertisers and/or third parties for marketing or promotional purposes.  This Aggregated Information does not identify any individual user.

NOTE - AST does not link Non-Personal Identifiable Information with Personal Data.


Cookies are files that contain information created by a web server and stored on a user's electronic device (computer, tablet, phone). Cookies transmit non-personal information back to the website.
AST uses cookies and other technologies to analyze website trends, administer our websites, track users' movements around our websites, gather demographic information about our user base, and to collect information regarding browsing habits to present information that may be relevant to you and your interests. 

When you first visit the AST websites, you will be asked to consent to the use of cookies and similar technologies in accordance with this Policy. If you accept we will store cookies and similar technologies on your device.

Cookies are not used to disseminate Personal Data about users or to analyze any information that specific users have knowingly or unknowingly provided. When a user logs in, the system will ask whether the user approves of the attachment of a cookie.

You may set your browser to not accept cookies, or to warn you when a cookie is being placed on your computer.  If you choose not to accept cookies, your ability to navigate the website may be limited.

Third Party Advertising

AST permits third-party advertisers to provide advertisements to you through our website.  AST does not provide any Personal Data to advertisers other than in aggregated or de-identified fashion.  Advertisers may also download cookies onto your computer, or use other technology like web beacons, to enable them to recognize your computer each time they send you an advertisement whether you are visiting the AST site or another site.  Thus, the advertiser can deliver targeted advertisements that they believe would be of most interest to you. AST does not have access to or control of the cookies that may be placed on your computer by third-party advertisers. AST also uses remarketing services to advertise to you on third party web sites after you have visited our website.

In some instances, you can opt-out of receiving personalized ads from third party advertisers and ad networks.  Advertisers and ad networks that are members of the Network Advertising Initiative (NAI) or who follow the Digital Advertising Alliance's Self-Regulatory Principles for Online Behavioral Advertising provide opt-out choices at the following websites:

NAI Website

 DAA Website


Do Not Track Signals

Some web browsers and devices allow you to broadcast a preference that your activities online not be "tracked." At this time, our website does not take action in response to "do not track" signals.